National Public Readings Program

The deadline for applications for Fall session events taking place September 1, 2020 – March 31, 2021 is August 30, 2020. All applicants will be notified of application results within 2 weeks of the deadline. Applications received after the deadline will be considered on a first-come, first-served basis if funds remain. There are currently some funds remaining and applications are still being accepted.

Please read the information below carefully before applying.

CHANGES TO THE PROGRAM

With the assistance of the Canada Council for the Arts, The Writers’ Union of Canada funds public author readings across Canada. In light of COVID-19 and social distancing measures, we have made changes to this program to provide funding for virtual as well as in-person events. 

WHAT’S NEW FOR HOST ORGANIZATIONS

Hosts may apply for funding for virtual or in-person events (where in-person events are permitted, and provided they follow local public health guidelines).

Hosts applying for in-person events must provide a virtual contingency plan in case of changes to local public health guidelines that affect group gatherings.  

To encourage continued author readings in 2020/21, there will be no administration fee for hosts applying to the Fall 2020 session (September 1, 2020 – March 31, 2020). 

WHAT’S NEW FOR AUTHORS

TWUC members may apply directly for funding for self-hosted virtual events. Funding is not available at this time for self-hosted in-person events. There is no administration fee to apply.

WHO CAN PARTICIPATE

Authors participating in this program must be members of the Union (whether the event has a host organization or is self-hosted by the author). Each member is eligible for two full readings or four partial readings, or any combination equivalent to two full readings, each fiscal year (April 1 – March 31).

Host organizations are eligible for funding for two full readings or four partial readings, or any combination equivalent to two full readings, each fiscal year (April 1 – March 31). 

Host organizations must arrange a date for the reading for the author(s) before applying for funding. There are two ways to contact authors:

  • Use the Member Directory to check the author’s profile for an email address or phone number.
  • Send an email to the author care of The Writers’ Union of Canada to info@writersunion.ca.

Please note that author contact information is intended for the purposes of booking only. Please respect authors’ privacy. 

PROGRAM DETAILS: VIRTUAL EVENTS

Host organizations and authors may apply for funding for virtual readings. In this program, we refer to full and partial readings. Here’s what that means for virtual events:

  • full reading includes a minimum of 15 minutes of reading time per author, excluding additional time for discussion or questions.
  • partial reading includes 5 – 15 minutes of reading time per author, excluding additional time for discussion or questions. 

Click here for tips on holding a successful virtual reading

ELIGIBILITY: VIRTUAL EVENTS

In order to be eligible for funding through this program:

  • Participating author(s) must be Union member(s).
  • Virtual reading(s) must take place on a publicly accessible platform (e.g., Facebook Live, GoogleMeet, YouTube, Zoom).
  • Virtual reading(s) must include audio and video.
  • Virtual reading(s) must be advertised to the public in advance.
  • Attendance numbers for the virtual event must be provided as part of the final report. We strongly encourage you to require online registration or RSVPs to help anticipate your attendance numbers.

PROGRAM DETAILS: IN-PERSON EVENTS

Host organizations may apply for funding for in-person readings. In this program, we refer to full and partial readings. Here’s what that means for in-person events:

  • full reading is a solo reading featuring a single author.
  • partial reading is a shared reading featuring more than one author.

If an in-person event has additional virtual access for attendees, it is considered a single in-person event within this program.

Click here for tips on holding a successful in-person reading

ELIGIBILITY: IN-PERSON EVENTS

In order to be eligible for funding through this program:

  • Participating author(s) must be Union member(s).
  • Reading(s) must be publicly accessibly (e.g., a library, bookstore, festival location).
  • Reading(s) must be advertised to the community at large.

OFFICIAL LANGUAGE MINORITY COMMUNITIES (IN-PERSON ONLY)

In-person readings that take place in or host an author from an official language minority community are eligible to receive an additional 20% of total funding (in other words, increased reading rate and increased reimbursement for eligible travel expenses).

Official language minority communities (OLMCs) are groups of people whose maternal or chosen official language is not the majority language in their province or territory – in other words, Anglophones in Quebec and Francophones outside of Quebec. For the purposes of its granting programs, the Canada Council defines OLMC individuals, groups and arts organizations as those who self-identify as belonging to one of these groups. Read more about the Canada Council for the Arts’ definition of Official Language Minority Communities.

AUTHOR READING RATES

The Union pays the author’s reading rates directly to the author for virtual and in-person events as follows:

  • For a full reading, we pay a base reading rate of $300.
  • For a partial reading, we pay a base reading rate of $150.

The Union pays the reading rates directly to the author following the successful completion of the event and receipt of the author’s Reading Report and Invoice.

TRAVEL EXPENSES (IN-PERSON ONLY)

For in-person events, the Union reimburses the author’s travel expenses within Canada as follows:

  • For a full reading, we reimburse up to $350 for travel expenses.
  • For a partial reading, we reimburse up to $175 for travel expenses. 

New this year: The host organization is responsible for booking the author’s travel and accommodation. Hosts may wish to consider flexible booking options as public health guidelines may change between the time of booking and the event date. The Union will reimburse author travel expenses following the event for events that take place (we cannot reimburse travel expenses for cancelled events). The host organization is responsible for the author’s meals. 

Please note: The Union cannot cover travel expenses outside of Canada. 

INELIGIBLE EVENTS

The following events, activities, and hosts are not eligible for funding through this program:

  • For all events: Conferences, workshops, roundtable discussions, fundraising events, book prizes, or podcasts
  • For all events: Readings for which reading fees and travel costs are funded by another program of the Canada Council for the Arts
  • For virtual events: Online author discussion (there must be a reading component as described above)
  • For host organization applicants: Readings by authors who sit on a board or executive committee of the host organization for the period during which the host organization has applied for and received funding
  • For host organization applicants: Readings by authors who are staff or volunteers with the host organization
  • For host organization applicants: Readings hosted by publishers

ACCESSIBILITY

We encourage you to consider presenter and audience access needs as you plan your virtual or in-person events (e.g., closed captioning, ASL interpretation, wheelchair-accessible venues). We also encourage you to make accessibility information available to your audience as part of your promotional materials. 

EQUITY INITIATIVE

As part of the Union’s Equity Implementation Plan, applications for readings featuring authors who are Black, Indigenous, racialized, LGBTQI2S, or living with a disability will be prioritized. To ensure your application is prioritized, submit by the appropriate session deadline.

ACKNOWLEDGMENT

As part of this program, readings must be advertised to the community at large. Copies of advertisements and promotional materials must be sent to the Union when they become available (e.g., screen shots of digital promotion/event pages, PDFs of posters). All publicity materials must acknowledge the financial assistance of the Canada Council for the Arts through The Writers’ Union of Canada. Click here to access logos.

APPLY NOW

Applications for Fall session events taking place September 1, 2020 – March 31, 2021 will be accepted July 29 – August 30, 2020. A completed application must be received by the deadline. Applications received after the deadline will be considered on a first-come, first-served basis if funds remain. All applicants will be notified of application results within 2 weeks of the deadline.

MORE INFORMATION

For more information about this program, please contact Office Administrator Valerie Laws at or info@writersunion.ca.

 

This program is funded by the Canada Council for the Arts.

Canada Council for the Arts logo