National Public Readings Program

ABOUT THE PROGRAM

Funding for the 2018-19 fiscal year has now all been allocated. Applications for readings taking place between April 1, 2019 and August 31, 2019 are now being accepted.

With the assistance of the Canada Council for the Arts, The Writers’ Union of Canada funds organizations across Canada that are hosting public author readings. The Union subsidizes the author’s reading fee and a portion of their travel expenses.

Subsidies are organized into two sessions: Spring (April 1 – August 31) and Fall (September 1 – March 31). There are a limited number of readings available in each session. Once funds are used up for a session, the program closes for that period.

As part of this program, readings must be advertised to the community at large. Copies of advertisements and promotional materials must be sent to the Union when they become available. All publicity materials must acknowledge the financial assistance of the Canada Council for the Arts through The Writers’ Union of Canada. Click here to access logos.

The Union strongly encourages hosts to hold readings in barrier-free venues and to consider any additional presenter or audience access needs (e.g., ASL interpretation, large print materials). We also encourage you to make accessibility information available to your audience (e.g., on your website and promotional materials).

Click here for a list of hosting tips for a successful reading.

EQUITY INITIATVE FUNDING

Within the National Public Readings Program, Equity Initiative Funding has been designated to:

  • Waive the administrative fee for
    • host organizations serving community members who are Black, Indigenous, racialized, LGBTQI2S, or living with a disability
    • host organizations wishing to host authors who are Black, Indigenous, racialized, LGBTQI2S, or living with a disability
  • Prioritize applications from
    • host organizations serving community members who are Black, Indigenous, racialized, LGBTQI2S, or living with a disability
    • host organizations wishing to host authors who are Black, Indigenous, racialized, LGBTQI2S, or living with a disability

If you are unsure if your organization serves the communities listed above, consider the following guiding questions:

  • Does your organization largely serve or program for these populations?
  • Are you taking into consideration the specific access needs of these populations?
  • Are you prioritizing outreach to these communities for this event?

If the answer to any of these questions is yes, your organizations qualifies for Equity Initiative Funding. If you are still unsure, please contact Office Administrator Valerie Laws at 416.703.8982 x 224 of info@writersunion.ca.

OFFICIAL LANGUAGE MINORITY COMMUNITIES

Readings that take place in or host an author from an Official Language Minority Community are eligible to receive an additional 20% of total funding (in other words, increased reading rate and increased travel expense reimbursement).

An Official Language Minority Community is defined by the Canada Council for the Arts groups of people whose maternal or chosen official language is not the majority language in their province or territory – in other words, Anglophones in Quebec and Francophones outside of Quebec. Click here for further clarification about the Canada Council for the Arts’ definition of Official Language Minority Communities.

ELIGIBILITY

In order to be eligible for funding through this program:

  • Reading(s) must be held in a publicly accessible venue (e.g., a library, book store, festival location)
  • Reading(s) must be advertised to the community at large.
  • Requested author(s) must be members of the Union. Each member is eligible for two full (solo) readings or four half (joint) readings, or any combination equivalent to two full readings.

The following events and activities are not eligible for funding through this program:

  • Conferences, workshops, roundtable discussions, fundraising events, book prizes, or book launches.
  • Readings for which reading fees and travel costs are funded by another program of the Canada Council for the Arts.
  • Readings by authors who sit on a board or executive committee of the host organization for the period during which the host organization has applied for and received funding.
  • Readings by authors who are staff or volunteers with the host organization.

Please note: Applications must be submitted by the host organization. Each host is eligible for funding for two full (solo) readings or four half (joint) readings per funding year (April 1 – March 31). 

HOW IT WORKS

CHOOSING AN AUTHOR

Host organizations must arrange a date for the reading with the author(s) before applying for funding. There are two ways to contact authors:

  • Use the Member Directory to check the author’s profile for an email address or phone number.
  • Send an email to the author care of The Writers’ Union of Canada to info@writersunion.ca.

Please note that author contact information is intended for the purposes of booking only. Please respect authors’ privacy.

AUTHOR READING RATES

The Union pays the author’s reading rates as follows:

  • For a full (solo) reading, we pay a base reading rate of $300
  • For a half (joint) reading, we pay a base reading rate of $150

TRAVEL EXPENSES

The Union reimburses the author’s travel expenses within Canada as follows:

  • For a full (solo) reading, we reimburse up to $350 for travel expenses.
  • For a half (joint) reading, we reimburse up to $175 for travel expenses.

The host organization is responsible for the author’s accommodation and meals.

Please note: The Union cannot cover travel expenses outside of Canada.

HOW TO APPLY

An administrative fee must be submitted with each application unless the reading qualifies for Equity Initiative Funding (as outlined above). Administrative fees are as follows:

  • For each full (solo) reading, the administrative fee is $79.10 ($70 + HST)
  • For each half (joint) reading, the administrative fee is $39.55 ($35 + HST).

Payment by cheque should be included with your application. Payment will only be processed if the application is approved. If the application is not approved, the Union will destroy the cheque or, if requested, return the cheque to the host organization. Payment of this administrative fee is the responsibility of the host organization and cannot be deducted from the author's fee.

If you applying for multiple author readings, please submit separate applications for each author.

Spring Session

Applications for readings taking place between April 1, 2019, and August 31, 2019, are now being accepted. (Funding for readings taking place before April 1, 2019, has all been allocated.)


Application Deadline: February 4, 2019.

Fall Session

Applications for readings taking place between September 1, 2019, and March 31, 2020, will be accepted May 23, 2019 – July 15, 2019. 

 
A completed application and administrative fee must be received by the deadline. Applications received after the deadline will be processed on a first come, first served basis if funds remain. If your application is approved, the administrative fee will be deposited and confirmation letters will be sent to both you and your requested author(s). Administrative fees are non-refundable.

MORE INFORMATION

For more information about this program, please contact Office Administrator Valerie Laws at 416.703.8982 x 224 or info@writersunion.ca.

 

This program is funded by the Canada Council for the Arts.

Canada Council for the Arts logo